Speakers’ Management:

- Direct Mailing
- Invitation letters on behalf of the Organizing Committee
- Management of contacts before and after the event
​- Travel & Accommodation booking, Transportation (if required)

Registration Management:
- Documents registrations
- Payment management
- Confirmation & practical details for participants
- Visa information (if required)
​- Cancellations management

​Others Management:

- Abstracts & poster submissions
​- Conference documents development
  (Program Book, Book of Abstracts, and Pocket Program).
- Poster Session set up
​- Badges & conference bags​






     

Our On - Site Services 






     


Meeting scheduling and Planning:

-   Deadlines & checklist.
-  Update meetings with Organizing Committee.
-  Support for Scientific Program elaboration.
- Participant data-base definition based on the
target audience.
Budgeting Management:
- Budget preparation & tracking
- Finances & accounting
- Invoices & payments management
- Final account statement after the event
Sponsors / Fundraising:
- Search for Sponsors, including the development
  of sponsorship documents
- Contracts & invoicing

Publication and Promotion resources:
- Website design & maintenance
- Media deals with specialized press
- Conference material design
​- Flyers, Roll up, Posters, Advert...



​​


On-site Reservation:
-  Venue search, site inspection & reservation
-  Hotel recommendations & reservations
-  Audio-visual services & equipment
-  Catering services


On-site Coordination:
-  Quality control
-  Registration desk
-  Transportation (if required)
​-  Translation (if required)