- Direct Mailing
- Invitation letters on behalf of the Organizing Committee
- Management of contacts before and after the event
- Travel & Accommodation booking, Transportation (if required)
- Documents registrations
- Payment management
- Confirmation & practical details for participants
- Visa information (if required)
- Cancellations management
- Abstracts & poster submissions
- Conference documents development
(Program Book, Book of Abstracts, and Pocket Program).
- Poster Session set up
- Badges & conference bags
Meeting scheduling and Planning:
- Deadlines & checklist.
- Update meetings with Organizing Committee.
- Support for Scientific Program elaboration.
- Participant data-base definition based on the
- Budget preparation & tracking
- Finances & accounting
- Invoices & payments management
- Final account statement after the event
Sponsors / Fundraising:
- Search for Sponsors, including the development
of sponsorship documents
- Contracts & invoicing
Publication and Promotion resources:
- Website design & maintenance
- Media deals with specialized press
- Conference material design
- Flyers, Roll up, Posters, Advert...
- Venue search, site inspection & reservation
- Hotel recommendations & reservations
- Audio-visual services & equipment
- Catering services
- Quality control
- Registration desk
- Transportation (if required)
- Translation (if required)
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